High School Groups

Updated Summer Cancellation Policy for COVID-19

Nazareth Farm will give summer 2020 groups until 1-month before the start of their group week to make their final payment. By that point, we hope to have better clarity about upcoming service weeks and can make a final decision with you. 
For Groups that have made their final payments:
If a group cancels more than 1-month prior to the start of their trip, they can request a refund minus the nonrefundable deposit or credit $250 per volunteer towards summer 2021. 
If a group cancels in less than 1-month prior to the start of their trip due to quarantines or travel issues, they will receive a $150 credit per volunteer for their 2021 registration. 
If Nazareth Farm can fill their spot with another school, they will receive a full refund except the nonrefundable deposit as part of the current Cancellation Policy.
Any groups taking the credit amounts will be given the first pick of available weeks for 2021.
Nazareth Farm reserves the right to update this policy as needed, and it will be reflected on our website. 

General Information

Below are the links for high school group electronic registration and orientation.  Each group may have 8 participants including one male chaperone and one female chaperone. Students must be 16 years or older or rising Juniors in order to participate in our service retreat activities.

The participant fee is $300 per person ($250 for West Virginia residents). Please read all provided policy information, including our vehicle policy because groups will be held responsible for following all specified policies. 

You are also highly encouraged to check out the “About Us” and “Resources” sections to learn more about the Farm, Doddridge County, Appalachia, and many of the intricacies about what a week with us might look like. Click here for driving directions or for our group week calendar.  Please note that we will have two deadlines for the lottery :

  • For schools interested in volunteering during the week of February and April group weeks, priority registration need to be completed by September 20.
  • For schools that are interested in volunteering during the summer, priority registrations need to be complete by October 15.

Registration and Forms

Before You Arrive

High School Registration Policy

In response to an overwhelming amount of interest in bringing a group to Nazareth Farm and in an effort to provide equal opportunity to each group who would like to come to Nazareth Farm, the following Registration Policy has been set by our Board of Directors. Please review it carefully as you complete the registration application for your group.

For schools that are interested in volunteering, the priority deadline will remain October 15 for summer Service Retreats and September 20 for spring Service Retreats. All applications submitted on or before the registration deadline will be treated as having been received on the registration deadline. Every attempt will be made to accommodate the desired weeks for those applications submitted by the registration deadline. When more applications have been received than there are slots available, slots will be assigned by means of a lottery system. Any group not selected by the lottery system will be put on a waiting list and will be contacted if any spots open up. Any applications submitted after the registration deadline will be put on the ‘late’ waiting list and will be offered slots, if any are available, in priority of submission dates as previously described.

For group weeks, payment in full for the number of spots reserved must be payed in full prior to 90 days before the school or parish’s retreat week begins. If payment is not received by that date, Nazareth Farm will notify you and will fill the spot with another group. If no new volunteer group is found to fill those volunteer spots, the original group will be responsible for full payment 90 days before the volunteer weeks. If an entire group must cancel after the 90 day deadline, your payment will NOT be refunded. Payment will only be refunded prior to the 90 day deadline. If groups show up with fewer volunteers than reserved and paid for, the amount will NOT be refunded unless the group called ahead and­ Nazareth Farm was able to replace the spots. If Nazareth Farm can fill the spot, you will be refunded for every person we replace. The deposit of $50 per person is non-refundable unless your group is not selected in the lottery system. The 90 day deadline is the last date to make any changes in numbers or cancellations without penalty.

Groups who submit a completed application by the designated date, yet due to capacity constraints do not receive a group week will be given priority the next year if a completed application is received by the annual designated date. Groups associated with staff and board members do not receive preferential treatment in the selection process.

Allergy Information

Nazareth Farm is not a peanut-free environment. However, we will do our best to create a safe environment for participants with allergies. If you do have allergies, please contact the Volunteer Coordinator at vcoordinator@nazarethfarm.org well before your trip so we can best prepare our facilities.

Cell Phone Policy

Cell phones do not receive service in the valley where Nazareth Farm is located. Volunteers and chaperones should not expect that they will be able to use cell phones while they are here. We expect chaperones and group leaders to collect cell phones prior to the group’s arrival. We have a lock box available to store cell phones in our office. Nazareth Farm’s office phone number (304-782-2742) will be available in case of emergencies. Otherwise, please do not plan to contact participants during the retreat week to help create an immersive experience for all.